Do you have a business trip coming up, have to fly to a conference, regularly attend meetings at other company locations or regularly visit trade fairs? In order to travel stress-free, sound planning and preparation with the help of a business trip checklist are the be-all and end-all. To ensure that you don't forget any important documents at home, save time and keep everything in view, you should think about what you really need in advance. The business trip checklist helps you to think of everything, to fill your suitcase and hand luggage correctly and to have everything important to hand during the trip. This makes planning a business trip much more relaxed and ensures the success of your business trip already during the preparation for the business trip.

But what really belongs on a business trip checklist, what should you consider when preparing for a business trip and which smart gadgets support you? Read more about this in the following article.

Business trip: our checklist for the most important documents and equipment

Let's start the business trip checklist with hand luggage, which holds important documents and equipment: 

• Identity card and/or passport
• Company credit card
• private credit card
• EC card
• Cash
• Wallet
• Driving license
• Health insurance card
• Tickets for trains, flights etc.
• Mobile phone, laptop and/or tablet
• Charging cable
• Emergency telephone numbers of service hotlines

On most trips, you need to have these documents handy at all times. That's why it's worth putting them directly on your business trip checklist. The "TROIKA SLIM PASS" passport case or a practical card case is ideal for smart organisation. With two large and three small compartments, the handy case offers enough space for your passport, boarding documents and credit cards. Particularly convincing is the use of an antibacterial, coated material and the integration of an RFID chip that protects the cards from being read.

Another advantage of stowing devices and documents in your hand luggage during a business trip is that everything is guaranteed to reach its destination.

Business Trip Checklist: Clothing and Dress

In addition to a suitable bag for your trip, the choice of wardrobe is of course also of great importance, which you should ideally make based on the nature of your business trip. For men, suits, white shirts, ties and professional shoes dominate the suitcase for most business appointments. For women, you will usually find suits or business trousers in combination with a blouse, blazer and pumps. If you are invited to a gala in the evening, you will need elegant clothes. In addition, the checklist for a business trip should include both:

• Underwear
• Socks
• Pyjamas
• Leisurewear
• Sportswear
• Sturdy shoes
• Bathing shoes

Tip: Checked-in luggage does not always make it to the destination on time. So that you don't end up without the appropriate clothing, add a complete outfit to the business trip checklist and stow it in your hand luggage.

Checklist Business Trip: Hygiene articles

All the hygiene items that are important to you can be stored in a transparent bag with a capacity of 1 l. With the "TROIKA ZIPPER BAGS" set, you get three sizes and can easily pack deodorant, toothpaste, toothbrush and liquids with a maximum capacity of 100 ml, such as shampoo and shower gel. With the smart storage solution, you always have an overview thanks to the transparency. Also remember to add towels and bed linen to the business trip checklist in case they are not available in the accommodation.

One of the cases can also be used for the most important utensils in your first-aid kit. Keep the following items in mind for your business trip checklist:

• Travel tablets against nausea
• Diarrhoea tablets
• Headache tablets
• Cough sweets
• Nasal drops
• Allergy tablets
• Insect repellent
• Personal medicines

Business trip checklist: personal belongings

Practical, useful and items for personal well-being should round off a business trip checklist. These include, among others: 

• Book

• Magazine

• Music

• Sewing kit 

• Safety pins

• Earplugs

• Sleeping glasses

• Neck pillow like the TROIKA Business Travel Pillow

• Writing utensils

• Umbrella

• Travel hairdryer

• Travel iron

• Chewing gum

• Mouth spray

• City map, travel guide and dictionary (digital as apps)

Planning a business trip: This is how it's done!

If you make your business trip checklist, you will not only save yourself a lot of stress, but also increase the success of your business appointment. Sound preparation for the business trip helps you to concentrate on the essentials and to focus on the actual purpose of the trip.

With our following tips, you can plan your business trip a little smarter next time.

• Tip Number 1:

Define the scope, framework, destination, budget and presence of business partners a few weeks before the business trip. Inquire about entry requirements for distant destinations.

• Tip Number 2:

Put everything in writing and create a schedule for your business trip.

• Tip Number 3:

Book flights, trains, accommodation and rooms for a meeting or a larger event as well as tables in the restaurant in good time. Early bird offers are often significantly cheaper.

• Tip Number 4:

Create a checklist for the business trip and work through it step by step.

• Tip Number 5:

Put together all the important documents. It is best to write them down in advance on the checklist for the business trip. If you have the option of digital solutions, do without the paper form. This not only protects the environment, but also protects against loss and theft.

• Tip Number 6:

Make an appointment with the HR department and discuss travel expenses in advance. In some companies you pay in advance, in others you get a company credit card. Also, make sure to document your business trip and collect all receipts.

• Tip Number 7:

Limit your business trip checklist to the essentials. Carrying less luggage will save you a lot of schlepping and time. 

• Tip Number 8:

While you are attending business appointments, a member of staff will be deputising for you in the company. Therefore, remember to familiarise them with your tasks in good time and clarify your availability in case of emergency.

With a business trip checklist, you can set off more relaxed and reduce the risk of forgetting something important with the right preparation. In TROIKA's online shop you will also find many other suitable travel gadgets for your next business trip.